April Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
April 12, 2018
Present: Jeff Hauck, Richard Zieff, Carl Trick, Justin Fosha, Liz McIntyre, Peggy Smith, Mark Volt, Tom Sifers, Jessica Rahn, Stacie Dellamano, Susan Hunter, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer and Levi Williamson. John Sullivan, with Microgrid, entered the meeting at 10:07 a.m.
Call to Order
President Hauck called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
There was no public comment.
The Board reviewed the meeting minutes from the March 8, 2018 meeting. The Board revised the minutes by replacing “Pines” with “River” in the fourth sentence of the Open Board Forum and Associated Organization Board Reports section.
MOTION: Director Trick moved to approve the minutes of the March 8, 2018 meeting as revised. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for March, 2018.
MOTION: Director Trick moved to approve Attorney Williamson’s report. The motion passed unanimously.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers asked if the Board would like to continue the deferred compensation plan for Directors. The Board would like to continue the plan even though no director is currently using the plan. Sifers reported on his attendance at the legislative conference in Washington D.C. Tri-State is considering a revision to policy 115 that would reduce the payments to member co-ops under that policy for renewable DG. Sifers reported on the status of the North Park and Fraser solar projects. Sifers reported that the return mailing envelopes for the MPEI Director election do not have the member’s name printed on them. CREA will host a legislative issues work session. Sifers presented Tri-State’s 2018 Load Forecast for MPEI. Sifers reported on preparations for the MPEI Annual Meeting. MPEI’s auditor changed the partner in charge for the 2017 audit. The Board would like the new partner to present his report in person.
The Engineering Report as prepared by Simmons was reviewed. He reported on the status of the Fraser Ice Rink, the new MPEI estimating system, and the MPEI technology plan. Simmons is working with Exponential Engineering to establish Exponential as MPEI’s engineering consultant.
President Hauck recessed the meeting at 9:56 a.m. and reconvened at 10:07 a.m.
John Sullivan, Vice President of Project Development with Microgrid Energy, entered the meeting.
MOTION: Director McIntyre moved to go into executive session for confidential contract negotiations and to receive confidential pricing information with the following in attendance: All directors and staff present at the meeting, Sifers, Attorney Williamson, and Jon Sullivan. The motion passed unanimously. Director McIntyre moved to come out of executive session. The motion passed unanimously.
MOTION: Director Trick moved to authorize General Manager Sifers to execute a contract with Microgrid for a 1-MW solar project in Walden consistent with the terms discussed in executive session, contingent on approval by Attorney Williamson. The motion passed unanimously.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. The carpet in the Granby headquarters building is being replaced. Trostel reported on personnel matters and construction contractor pricing. There were no lost-time accidents. There was one reportable incident, with no injury.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
The Finance Report as prepared by Dellamano was reviewed. Dellamano presented the final Form 7 for 2017. She presented the February financials and reported on the audit process.
MOTION: Director Trick moved to accept the Finance Report. The motion passed unanimously.
President Hauck recessed the meeting at 12:07 p.m. for lunch and reconvened at 1:05 p.m.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. Palmer reported on MPEI’s work with the Jackson County Assessor and Treasurer’s offices. Palmer presented a preliminary cyber security policy.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Rahn was reviewed. Rahn discussed her work on MPEI’s employee recruitment and retainage. She is conducting an employee engagement survey. She added several benefits to the employee assistance program at no additional cost to MPEI. Rahn reported that she put MPEI’s medical insurance plan out to bid and discovered that the current NRECA premiums are very competitive. The implementation of the ACA’s so-called “Cadillac tax” has been delayed to 2020.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor presented a few comments from the online member survey. He reported on his preparations for the MPEI Annual Meeting. He reported on his attendance at the statewide member services meeting. Director McIntyre reported on Colorado’s efforts to install EV charging stations throughout Colorado.
Office Services Report
The Office Services Report as prepared by Hunter was reviewed.
Bills for Payment
The Board reviewed the list of cash disbursements for March, 2018.
MOTION: Director Trick moved to ratify the March 2018 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Open Board Forum and Associated Organization Board Reports
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. SPP voted to accept the Mt. West Transmission Group into SPP. Each state’s utility regulator will have to approve it. The Tri-State Board of Directors approved a buyout of ARPA.
Director Zieff reported on his attendance at the Western United Electric Budget Committee meeting. Zieff reported on his attendance at the CFC meeting.
Director McIntyre reported that the Green Power Board is looking for two new members.
MOTION: Director McIntyre moved to go into executive session for confidential contract negotiations and for attorney-client privileged communications with Attorney Williamson regarding legal matters, with the following in attendance: All directors and staff present at the meeting, Sifers, and Attorney Williamson. The motion passed unanimously. Director McIntyre moved to come out of executive session. The motion passed unanimously.