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July 2019 Board Meeting Minutes

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Granby, Colorado

July 12, 2019

8:00 A.M.

 

 

Attendance

Present: Jeff Hauck, Richard Zieff, Kristen Taddonio, Justin Fosha, Liz McIntyre, Mark Volt,  Carl Trick, Mark Johnston, Stacie Dellamano, Scott Simmons, Rich Trostel, Jessica Rahn, Joe Palmer, and Levi Williamson. 

 

Call to Order

President Jeff Hauck called the meeting to order at 8:00 a.m.

 

Determination of Quorum

A quorum was declared.

 

Public Comment

There was no public comment.

 

Minutes

The Board reviewed the meeting minutes from the June 13, 2019 regular meeting.  

MOTION:  It was properly moved, seconded and carried to approve the minutes as presented. 

 

Attorney Summary Fees Report

The Board reviewed Attorney Williamson’s fees summary report for June 2019. 

 

Executive Session

It was properly moved, seconded and carried to go into executive session to receive legal advice from attorney Williamson regarding MPEI’s 401(k) plan, with the following in attendance: All directors and staff present at the meeting and attorney Williamson.  It was properly moved, seconded and carried to exit executive session. 

 

Manager’s Report

The General Manager’s Report as prepared by Mark Johnston was reviewed. Johnston reported on his meetings with the Mountain Family Center and Grand County Rural Health Network.  Johnston reported that RUS has a program that allows RUS borrowers to borrow money for the purpose of re-loaning the money to members for energy efficiency measures.  The Board is in favor of MPEI exploring participation in this program.  Johnston reported on the status of the RUS construction work plan amendment necessary for the fiber backbone project. Johnston reported on the status of the solar projects and the NISC conversion.

 

Discussion/Action items

 

Policy A-1

The Board discussed revisions to be made to Policy A-1, which will be brought back to the Board at a future meeting. 

 

Policy A-2

Mark Johnston presented Policy A-2.

MOTION:  It was properly moved, seconded and carried to approve Policy A-2 as presented.

 

Policy C-8

Mark Johnston presented Policy C-8.

MOTION:  It was properly moved, seconded and carried to approve Policy C-8 as presented.

 

Policy D-4

Mark Johnston presented revised Policy D-4.

MOTION:  It was properly moved, seconded and carried to approve Policy D-4 as presented.

 

401(k) Plan

Consideration of the 401(k) plan was tabled. 

 

457(b) Plan Document & Consulting Services Agreement

Jessica Rahn presented MPEI’s 457(b) plan document with proposed amendments and the related NRECA Consulting Services Agreement.  Rahn presented a resolution to readopt the 457(b) plan as presented. 

MOTION:  It was properly moved, seconded and carried to approve the resolution as presented.

MOTION:  It was properly moved, seconded and carried to approve the Consulting Services Agreement as presented.

 

Retention and Recruitment

Jessica Rahn presented information regarding retention and recruitment at MPEI.

 

President Hauck recessed the meeting at 10:40 a.m. and reconvened at 10:58 a.m.

 

Strategic Planning Facilitator

Dean Church and Seth Hart, both with CoBank, presented information via telephone regarding CoBank’s Beacon Strategic Guidance and Planning service.  Church and Hart left the meeting. 

 

President Hauck recessed the meeting at 11:58 a.m. and reconvened at 12:45 p.m. 

 

Engineering Report

The Engineering report as prepared by Simmons was reviewed. He reported on the status of the fiber backbone project, including permitting issues.  He reported on the status of the solar projects and the River Run development. 

 

Strategic Planning Facilitator

Russell Green presented information via telephone regarding CFC’s Strategic Planning Facilitation services.  Green left the meeting.

The Board directed Johnston to engage CFC for MPEI’s next strategic planning session. 

 

Operations & Safety Report

The Operations and Safety report as prepared by Trostel was reviewed. Trostel reported on personnel matters and the Federated safety audit.  MPEI received an award for no-lost time accidents. Trostel reported on snowstorm outages.   He presented the safety report.  There were no lost-time accidents.  There was one near miss. 

MOTION: It was properly moved, seconded, and carried to accept the safety report as presented.

 

Finance Report

The Finance report as prepared by Dellamano was reviewed. Dellamano presented May 2019 financials.  She presented May financials for Mountain Parks Services, the Green Power Fund, the Educational Fund, and the Charitable Trust.  She reported on the results of the RUS civil rights compliance review and RUS loan review.  The East Grand School District is interested in pursuing an EV bus through the MPEI Educational Fund. 

 

IT Report

The IT Report as prepared by Palmer was reviewed.  Palmer reported on the status of the NISC conversion. 

 

Human Resources & Administration

The Human Resources & Administration report as prepared by Rahn was reviewed.

 

Member Relations & Communications

The Member Relations & Communications report as prepared by Rob Taylor was reviewed. 

 

Office Services

The Office Services report as prepared by Susan Hunter was reviewed.

 

Bills for Payment

The Board reviewed the list of cash disbursements for June 2019.

 

Open Board Forum and Associated Organization Board Reports

Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors.  The Tri-State Board approved revisions to Policy 115.  The Tri-State Board spent much of the meeting discussing possible FERC regulation.  The Board approved a resolution to become FERC regulated by adding a new, non-coop, member.   Tri-State is working with the Center for a New Energy Economy. 

 

President Hauck recessed the meeting at 3:00 p.m. and reconvened at 3:06 p.m.

 

Director Hauck reported on his attendance at the meeting of the Tri-State contract committee. 

Director Zieff reported that Western United’s sales exceed $140 million for the fiscal year. 

Director McIntyre reported on her discussions with Grid Alternatives regarding DOLA’s $12 million renewable energy challenge.  The Board agreed that the MPEI GPAC should investigate the challenge. 

 

Old Business

None.

 

New Business

None.

 

The meeting adjourned at 3:46 p.m.

 

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