July Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
July 12, 2018
Present: Jeff Hauck, Richard Zieff, Carl Trick, Justin Fosha, Mark Volt, Jessica Rahn, Stacie Dellamano, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, Susan Hunter and Levi Williamson. Liz McIntyre and Peggie Smith entered the meeting at 2:20 p.m.
Call to Order
President Jeff Hauck called the meeting to order at 12:00 noon.
Determination of Quorum
A quorum was declared.
There was no public comment.
The Board reviewed the meeting minutes from the June 14, 2018 meeting.
MOTION: Director Zieff moved to approve the minutes of the June 14, 2018 meeting as presented. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for June, 2018.
MOTION: Director Trick moved to approve Attorney Williamson’s report. The motion passed unanimously.
Bills for Payment
The Board reviewed the list of cash disbursements for June, 2018.
MOTION: Director Fosha moved to ratify the June, 2018 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
The Engineering Report as prepared by Simmons was reviewed. Simmons reported that his department is very busy with new service requests. He reported on his attendance at a meeting with Winter Park regarding the Lions Gate development. Simmons reported on transformer issues at the McKenzie Substation. Simmons reported on a potential 5MW load coming to MPEI’s territory.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. MPEI took delivery of the new bucket truck.
Trostel gave the Safety Report. There were no lost-time accidents. He reported on two incidents.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
The Finance Report as prepared by Dellamano was reviewed. She presented financials through May. Dellamano presented financials through May for the Charitable Trust, the Educational Trust, the Green Power Fund and Mountain Parks Services, Inc. She reported that the Board may need to appoint new members to the Charitable Trust Board due to attendance issues of the current members. Dellamano reported on the status of the analysis of ATS and NISC solutions. She also reported on the status of the RUS audit and the cost of service study. Joe Palmer explained issues with getting information from the AMI system to the cost of service study consultant.
MOTION: Director Zieff moved to accept the Finance Report as presented. The motion passed unanimously.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. He reported on the status of the cyber security policy.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Rahn was reviewed.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reported on the status of the heat pump pilot project and his preparations for the Walden fair.
Office Services Report
The Office Services Report as prepared by Hunter was reviewed. Hunter reported on her attendance at a meeting at Yampa Valley Electric Association, Inc. regarding NISC. She reported on personnel matters and the bank conversion project.
President Hauck recessed the meeting at 2:14 p.m. and reconvened it at 2:20 p.m.
Directors Liz McIntyre and Peggy Smith entered the meeting.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Scott Simmons reported on the status of the solar projects. Simmons reported on the status of the fiber backbone project. Simmons asked who should pay for conduit that is installed in new developments that could be used in the future by third parties for tapping MPEI’s fiber. The Board directed Simmons to discuss this issue with a developer working on a current project. Simmons reported that Devil’s Thumb Ranch is investigating the possibility of constructing a 1 MW anaerobic generator. SECOM and DMEA asked MPEI to share in the cost of a lobbyist to pursue state broadband legislation. Simmons reported that Sifers does not recommend sharing in the cost. The Board agrees. Simmons reported on staff’s recommendations regarding changes to Policy 115. Director Hauck is serving on the committee reviewing Policy 115. The August MPEI Board meeting will be in Walden. Simmons reported on the Sugarloaf fire.
Board Open Forum and Associated Meetings
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. Trick presented a written report regarding Tri-State’s rate management efforts. Tri-State will conduct another member survey. Trick reported on the DMEA Policy 316 complaint hearing. Tri-State settled the Las Conchas Fire lawsuit.
Director Zieff reported that the CARE/ACRE committee, which he sits on, is interviewing candidates to determine who to support in the upcoming election.
Director Hauck reported on his attendance at the regular meeting of the CREA Board of Directors. CREA received a clean audit report.
Action Item #1
Tri-State Policy 115 Contract
Simmons presented the Tri-State Policy 115 contract for the Whiskey Hill solar project.
MOTION: Director McIntyre moved to authorize General Manager Sifers to negotiate and execute Tri-State’s Policy 115 contract. The motion passed unanimously.
Action Item #2
Tri-State Policy 117 Contract
Simmons presented the Tri-State Policy 117 contract for the Whiskey Hill solar project.
MOTION: Director McIntyre moved to authorize General Manager Sifers to negotiate and execute Tri-State’s Policy 117 contract. The motion passed unanimously.
The Meeting adjourned at 3:52 p.m.