June 2018 Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
June 14, 2018
Present: Jeff Hauck, Richard Zieff, Carl Trick, Justin Fosha, Liz McIntyre, Peggy Smith, Mark Volt, Tom Sifers, Jessica Rahn, Stacie Dellamano, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer, Susan Hunter and Levi Williamson.
Call to Order
President Jeff Hauck called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Helen Sedlar, Executive Director of Mountain Family Center, gave a presentation regarding the Mountain Family Center and plans to remodel a building to serve as the Center’s new headquarters. Sedlar asked MPEI to donate $75,000.00 to help with renovation costs. Such a donation would give MPEI a naming opportunity at the new facility. Sedlar left the meeting.
Election of Officers
MOTION: Director McIntyre moved to re-elect the current slate of officers. The motion passed unanimously. The following officers were re-elected:
President: Jeff Hauck
Vice President: Richard Zieff
Secretary/Treasurer: Peggy Smith
Assistant Secretary/Treasurer: Carl Trick, Justin Fosha, Mark Volt and Liz McIntyre
The Board reviewed the meeting minutes from the May 10, 2018 meeting.
MOTION: Director Trick moved to approve the minutes of the May 10, 2018 meeting as presented. The motion passed unanimously.
The Board reviewed the draft minutes of the 2018 MPEI Meeting of Members. The Board had no recommended changes.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for May, 2018.
MOTION: Director Zieff moved to approve Attorney Williamson’s report. The motion passed unanimously.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on the MPEI Annual Meeting. Tri-State revised Policy 115, effective September 4, 2018. Members must submit a request under 115 by the July Tri-State Board meeting to have a project considered under the existing Policy 115. Sifers reported on the status of the Grand County solar project, the Whiskey Hill Solar project, and the fiber backbone project. Sifers reported on his attendance at the Summit County Climate Action Plan stakeholder meeting. Sifers and the Board discussed the possible EV charging station in Granby. The Board discussed issues surrounding the rate for the charging station. Sifers recommends using the first charging station as a pilot project, placing it on the existing large commercial rate. This would allow MPEI to study the station’s electric usage and better develop a rate for charging stations. The Board generally agreed with this approach on a three-year pilot project. Sifers announced that he named Jessica Rahn Manager of Human Resources.
President Hauck recessed the meeting at 10:32 a.m. and reconvened the meeting at 10:44 a.m.
The Engineering Report as prepared by Simmons was reviewed. Simmons reported that his department received 31 new service requests last month. He reported on the status of the Hinman to Muddy Pass project, the Heeney mudslide area pole replacements, work plan projects, and the Whiskey Hill solar project.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. Trostel reported that MPEI agreed to build a demonstration trailer for Black Hills Energy. He reported on personnel matters. Trostel presented a summary of the bids received for line clearance and tree trimming. Asplundh Tree Experts submitted the low bid.
MOTION: Director Zieff moved to accept the bid from Asplundh Tree Experts and to authorize staff to execute a contract with Asplundh consistent with their bid. The motion passed unanimously.
Trostel reported on the snow storm and related outage in the Winter Park area.
Trostel gave the Safety Report. There were no lost-time accidents.
MOTION: Director Trick moved to accept the Safety Report. The motion passed unanimously.
The Finance Report as prepared by Dellamano was reviewed. She presented financials through April. Margins are better than budgeted.
MOTION: Director McIntyre moved to accept the Finance Report as presented. The motion passed unanimously.
Dellamano presented financials through April for the Charitable Trust, the Educational Trust, the Green Power Fund and Mountain Parks Services, Inc. Dellamano reported on her attendance at the ATS conference.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed. He presented draft cyber security policies.
President Hauck recessed the meeting at 11:57 a.m. for lunch and reconvened the meeting at 12:48 p.m.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Rahn was reviewed. Rahn reported that the Colorado legislature passed legislation regarding document destruction requirements. She reported on the status of the employee survey.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reported on his preparations for the Kremmling fair. He reported on his work on MPEI radio commercials. He reported on the MPEI Annual Meeting.
Office Services Report
The Office Services Report as prepared by Hunter was reviewed. The number of incoming calls to MPEI in May were higher than normal due to the Winter Park outage and capital credit checks going out. Hunter reported on her attendance at the ATS conference.
Bills for Payment
The Board reviewed the list of cash disbursements for May, 2018.
MOTION: Director McIntyre moved to ratify the May, 2018 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Board Open Forum and Associated Meetings
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors and the strategic planning meeting. The Tri-State board received an industry update. Tri-State is trying to sell the Holcomb site. There is currently one potential buyer. DMEA filed a Policy 316 complaint with Tri-State.
Director Zieff reported that the CARE/ACRE committee, which he sits on, will be interviewing candidates to determine who to support in the upcoming election.
Director Hauck reported on his attendance at the regular meeting of the CREA Board of Directors. They met in Sterling and visited a 600 MW wind farm and Highline Electric Association’s waste heat recovery project.
MOTION: Director Fosha moved to go into executive session to receive privileged legal advice from attorney Williamson regarding the Marken lawsuit and risk management, and to discuss a confidential business opportunity, with the following in attendance: All directors present at the meeting, Sifers, Trostel, Simmons and Williamson. The motion passed unanimously.
MOTION: Director Fosha moved to exit executive session. The motion passed unanimously.