May Board Meeting Minutes
MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
May 10, 2018
Present: Jeff Hauck, Richard Zieff, Carl Trick, Justin Fosha, Liz McIntyre, Peggy Smith, Mark Volt, Tom Sifers, Jessica Rahn, Stacie Dellamano, Scott Simmons, Rich Trostel, Rob Taylor, Joe Palmer and Levi Williamson.
Call to Order
President Jeff Hauck called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Member Relations and Communications Report
The Member Relations and Communications Report as prepared by Taylor was reviewed. Taylor reviewed the agenda for the MPEI Annual Meeting.
Patrick Brower, Executive Director for the Grand Enterprise Initiative and Jackson Enterprise Initiative, reported on his activities and efforts in Grand and Jackson counties. Brower left the meeting.
Greg Gilbert, CPA, Senior Partner of Bolinger, Segars, Gilbert & Moss, L.L.P. gave the Auditor’s report for 2017. MPEI received a clean/unmodified opinion. Robbins reviewed his firm’s letter to MPEI and the 2017 financial statements.
MOTION: Director McIntyre moved to go into executive session to discuss the audit with Gilbert without staff present as recommended by NRECA. The motion passed unanimously. The directors, Attorney Williamson and Gilbert attended the executive session.
MOTION: Director McIntyre moved to exit executive session. The motion passed unanimously.
President Hauck recessed the meeting at 10:30 a.m. and reconvened the meeting at 10:40 a.m.
The Board reviewed the meeting minutes from the April 12, 2018 meeting.
MOTION: Director McIntyre moved to approve the minutes of the April 12, 2018 meeting as presented. The motion passed unanimously.
Attorney Summary Fees Report
The Board reviewed Attorney Williamson’s fees summary report for April, 2018.
MOTION: Director Trick moved to approve Attorney Williamson’s report. The motion passed unanimously.
The General Manager’s Report as prepared by Tom Sifers was reviewed. Sifers reported on preparations for the MPEI Annual Meeting, including ballots received for the District 5 election. Sifers reported on his attendance at the CREA managers meeting. He reported on Colorado and national legislative issues. Sifers reported on the status of the two solar projects. Tri-State is still considering changes to Policy 115, including pricing. Sifers presented Tri-State’s RPS compliance report. Sifers presented cost estimates from Vantage Point for a fiber backbone system. Sifers reported on his discussions with right-of-way acquisition firms related to the fiber backbone.
Acceptance of Audit
MOTION: Director McIntyre moved to accept the Audit report as presented. The motion passed unanimously.
President Hauck recessed the meeting at 12:10 p.m. for lunch and reconvened the meeting at 1:26 p.m.
Information Technology Report
The Information Technology Report as prepared by Palmer was reviewed.
Office Services Report
The Office Services Report as prepared by Hunter was reviewed.
Human Resources and Administration Report
The Human Resources and Administration Report as prepared by Rahn was reviewed.
The Finance Report as prepared by Dellamano was reviewed. Dellamano presented information on MPEI’s capital credits.
MOTION: Director Zieff moved to accept the Finance Report as presented. The motion passed unanimously.
Operations & Safety Report
The Operations and Safety Report as prepared by Trostel was reviewed. Trostel gave the Safety Report. There were no lost-time accidents.
MOTION: Director Zieff moved to accept the Safety Report. The motion passed unanimously.
The Engineering Report as prepared by Simmons was reviewed.
Bills for Payment
The Board reviewed the list of cash disbursements for April, 2018.
MOTION: Director McIntyre moved to ratify the April, 2018 cash disbursements from general funds per the cash disbursement list presented to the Board. The motion passed unanimously.
Engineering Estimating System
Simmons gave a presentation on the new engineering estimating system.
Board Open Forum and Associated Meetings
Director Trick reported on his attendance at the regular meeting of the Tri-State Board of Directors. Xcel pulled out of the Mountain West Transmission Group. The Tri-State Board approved MPEI’s solar project with Microgrid. Trick reported on the results of a consultant’s investigation into the public’s perception of Tri-State.
The Board discussed naming the MPEI solar project in North Park. Sifers reported that the hill near the project is called Whiskey Hill.
MOTION: Director Zieff moved to name the North Park solar project “Whiskey Hill Solar.” The motion passed unanimously.
Director Fosha reported on the USDA Community Connect Grant.
EV Charging Stations
The Board discussed a potential EV charging station in Granby. The Board discussed issues related to the station, including MPEI’s rate design.
Totes Program Donation
MOTION: Director Fosha moved to donate $5,000.00 to the Mountain Family Totes program and to apply for the CoBank Sharing
Success matching grant. The motion passed unanimously.