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November Board Meeting

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Granby, Colorado

November 21, 2019

8:00 A.M.

 

Attendance

Jeff Hauck, Justin Fosha, Liz McIntyre, Kristen Taddonio, Carl Trick, Mark Volt, Mark Johnston, Rich Trostel, Stacie Dellamano, Joe Palmer and Bryson Fredregill.

 

Call to Order

President Jeff Hauck called the meeting to order at 8:00 a.m.

 

Determination of Quorum

A quorum was declared.

 

Public Comment

There was no public comment.

 

Minutes

The Board reviewed minutes from the October 11, 2019 meeting. The board noted that the minutes should be revised to indicate a meeting date of October 11, 2019.

MOTION: It was properly moved, seconded, and carried to approve the minutes as revised.

 

Attorney Summary Fees Report

The Board reviewed Attorney Williamson’s fees summary report for October 2019.

 

Manager’s Report

The General Manager’s Report as prepared by Mark Johnston was reviewed.  Johnston reported that there was a conflict with the scheduled March 2020 regular meeting of the MPEI Board of Directors.  It was the consensus of the Board to move the March 2020 regular meeting to March 13, 2019.  Johnston updated the board on the East Grand School District’s action to approve the acquisition of an electric school bus.  He also updated the board on the status of the Fraser franchise agreement negotiations.  Johnston updated the board on the upcoming strategic planning session.  Johnston updated the board on negotiations for a lease of MPEI’s fiber capacity.  He also provided an update on the Walden Solar Project.  MPEI is waiting for final RUS approval of the power purchase agreement.

 

Executive Session

MOTION: It was properly moved, seconded and carried to go into executive session to receive confidential information and to receive attorney-client privileged legal advice from Attorney Fredregill regarding personnel and power supply matters with the following in attendance: all Directors present at the meeting, Attorney Fredregill, and Manager Johnston.  It was properly moved, seconded, and carried to come out of executive session.

 

Discussion/Action Item F: Tri-State Conference Call on Policy 118

Brad Nebergall, Senior Vice President of Energy Management with Tri-State Generation and Transmission Association, Inc. joined the meeting via telephone conference.  Nebergall presented a slide show on Tri-State’s Policy 118.  His presentation included discussion of Tri-State’s current resource mix, utility scale renewable energy projects, weighted average renewable energy purchase price, resource additions, a relative cost of solar generation comparison by type, Tri-State member generation statistics, Policy 117 payment history, and an overview of Tri-State’s 2019 renewable energy RFP.  He also discussed in detail the terms, mechanics, and history of Tri-State’s Policy 118.  Nebergall discussed the potential impact of the electric resource plan on Policy 118.

 

Discussion/Action Item A: Late Fee Discussion, Tariff Sections 204.07 and 204.08

Johnston presented revised Tariff Sections 204.07 and 204.08 regarding late fees.  The board and legal counsel discussed the current and proposed application of the tariffs.  President Hauck tabled further consideration of revised Tariff Sections 204.07 and 204.08.

 President Hauck recessed the meeting at 12:00 noon for lunch and reconvened the meeting at 12:56 p.m.

 

Executive Session

MOTION: It was properly moved, seconded, and carried to go into executive session to receive confidential information and to receive attorney-client privileged legal advice from Attorney Fredregill regarding power supply matters with the following in attendance: all Directors present at the meeting, Attorney Fredregill, and Manager Johnston.  Director Trick recused himself from discussions held during the first half of the executive session.  Director Trick was present for discussions held during the second half of the executive session. It was properly moved, seconded, and carried to come out of executive session.

MOTION: It was properly moved, seconded, and carried by majority to authorize the General Manager to ask Tri-State for MPEI’s exit charge and to Authorize the General Manager to take the necessary steps, as discussed in executive session, to evaluate the cost of an MPEI buyout from Tri-State. Director Trick opposed the motion.

 

Discussion/Action Item B: Policy B-1 Board of Directors and General Manager

The board reviewed Policy B-1 Board of Directors and General Manager.

MOTION: It was properly moved, seconded, and carried to approve Policy B-1 Board of Directors and General Manager as presented.

 

Discussion/Action Item C: Policy B-2 General Manager’s Vehicle

The board reviewed revised Policy B-2 General Manager’s Vehicle.

MOTION: It was properly moved, seconded, and carried to approve Policy B-2 General Manager’s Vehicle as presented.

 

Discussion/Action Item D: Policy D-8 Contested Director Elections

The board reviewed Policy D-8 Contested Director Elections.

MOTION: It was properly moved, seconded, and carried to approve Policy D-8 Contested Director Elections as presented.

 

Discussion/Action Item E: Tariff Rate Classification and Assignment 202.07

The board reviewed Tariff Rate Classification and Assignment 202.07.

MOTION: It was properly moved, seconded, and carried to approve Tariff Rate Classification and Assignment 202.07 as presented.

 

Discussion/Action Item G:  Green Power Advisory Committee (GPAC) Discussion on Meeting Membership Needs

Director McIntyre reported that GPAC is looking into ways to grow its revenue, support broader benefit programs, and participate in the Rural Energy Savings Program.

 

Discussion/Action Item H:  Mountain Parks Education Fund

Stacie Dellamano presented an application for funding from the YMCA in the amount of $10,000.00.  Johnston reported that the YMCA has another donor who will match a donation from the Education Fund.  The board discussed whether the proposal fit within MPEI’s donation policy.  President Hauck tabled further discussion of the request pending review by legal counsel.

 

Discussion/Action Item I:  Charitable Trust Re-Appoint Board Members for 3 Year Terms 2020-2022

Stacie Dellamano presented the applicants for the Charitable Trust Board of Directors for the 3-year term from 2020 to 2022, Kristen Moyer and Clare Rutila.

MOTION:  It was properly moved, seconded, and carried to appoint Kristen Moyer and Clare Rutila to the Charitable Trust Board for a 3-year term.

 

Engineering Report

The Engineering Report as prepared by Simmons was presented by Mark Johnston and reviewed by the board.  There were no questions.

 

Operations & Safety Report

The Operations and Safety Report as prepared by Trostel was reviewed.  Trostel reported on MPEI’s process for handling a recent power theft.  He reported that his department is working on procedures for installation of remote disconnect meters when reconnecting a service.  He also provided an update on actions taken pursuant to the 2019 RESAP onsite observation.

There were no lost-time accidents.  MPEI employees have worked 313,443 hours without a lost time accident.

MOTION:  It was properly moved, seconded, and carried to approve the Safety Report as presented.

 

Finance Report

The Finance Report as prepared by Dellamano was reviewed. 

MOTION: It was properly moved, seconded and carried to go into executive session to receive confidential member information and to receive attorney-client privileged legal advice from Attorney Fredregill regarding the Bad Debt Write-off Report with the following in attendance: all Directors and staff present at the meeting, Stacie Paulsen, Attorney Fredregill, and Manager Johnston.  It was properly moved, seconded, and carried to come out of executive session.

MOTION: It was properly moved, seconded, and carried to approve the Bad Debt Write-off as presented.

Dellamano presented sales comparison graphs for residential, small commercial, and large commercial rate classes.  She also presented the September year-to-date Comparative Ratios, Form 7, and Comparative Department Statement.  Dellamano also presented the September financials for the Charitable Trust, the Education Fund, Mountain Parks Services, Inc., and the Green Power Fund. 

 

Information Technology Report

The Information Technology Report as prepared by Joe Palmer was reviewed.  He reported on an abandoned tower on MPEI owned land.

 

Human Resources and Administration Report

The Human Resources and Administration Report as prepared by Jessica Rahn was presented by Mark Johnston and reviewed by the board.  There were no questions.

 

Member Relations and Communications Report

The Member Relations and Communications Report as prepared by Rob Taylor was presented by Mark Johnston and reviewed by the board.  The board discussed the MPEI water heater load control pilot project.  Johnston presented the Draft 202.11 General Service Whole-House Time-Of-Use tariff.  The tariff is scheduled for further discussion in December and presentation for action in January.

 

Bills for Payment

The Board reviewed the list of cash disbursements for October 2019.

 

Board Open Forum & Associated Board Reports

Kristen Taddonio reported on state owned land near Granby that might be suitable for a solar project.

Dick Zieff reported on Western United.  Western United is doing well financially.

Carl Trick reported on his attendance at the regular meeting of the board of directors of Tri-State Generation and Transmission Association, Inc.  The Tri-State Board approved the Contract Committee’s recommendation for each member system to have the right to install Community Solar Generation up to established limits.  Trick reported on the Contract Committee’s update to the board and the board education session on fiduciary duty.  He also provided an update on the status of Tri-State’s responsible energy plan.

Jeff Hauck reported on his attendance regular meeting of the CREA Board of Directors.  He reported on proposed legislation and CREA’s proposed budget, including 7% dues increase. 

 

Old Business

Johnston and Trostel reported on the status of a member request for master metering.

 

New Business

None.

 

Executive Session

MOTION: It was properly moved, seconded and carried to go into executive session to receive confidential information regarding the general manager evaluation, with the following in attendance: All Directors present at the meeting.  It was properly moved, seconded and carried to come out of executive session.

 

The Meeting adjourned at 3:55 p.m.

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