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October Board Meeting

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Walden, Colorado

October 11, 2019

8:00 A.M.

 

Attendance

Present: Jeff Hauck, Carl Trick, Justin Fosha, Liz McIntyre, Kristen Taddonio, Mark Johnston, Rich Trostel, Scott Simmons, Stacie Dellamano, Joe Palmer, Rob Taylor, Jessica Rahn, and Levi Williamson. 

 

Call to Order

President Jeff Hauck called the meeting to order at 8:00 a.m.

 

Determination of Quorum

A quorum was declared.

 

Minutes

The Board reviewed the meeting minutes from the September 19, 2019 meeting.  The minutes were revised to reflect that the motion to approve the recruitment and retention plan was made contingent on approval of the 2020 budget.   

MOTION: It was properly moved and seconded to approve the minutes of the September 19, 2019 meeting as revised.  The motion passed unanimously.

 

Attorney Summary Fees Report

The board reviewed Attorney Williamson’s fees summary report.

 

Manager’s Report

The General Manager’s Report as prepared by Johnston was reviewed. Johnston reported on his meeting with the Winter Park Resort.  He reported on the status of the two MPEI solar projects.  RUS approved MPEI’s application for RESP funds.  Johnston reported on conflicts with future board meetings. 

MOTION: It was properly moved and seconded to hold the November board meeting on November 21, 2019.  The motion passed unanimously.

 

Public Comment

Gayle Perron-Krawetz and Bruce Newton addressed the Board on behalf of the Iron Horse HOA.  They asked the board to allow Iron Horse to install a master meter and forego the individual unit service charges.    The board discussed the issues surrounding the request with Perron-Krawetz and Newton.

Perron-Krawetz and Newton exited the meeting.

 

Manager’s Report

Mark Johnston continued his report.  He asked if the board would like to send a representative to the Basin Electric annual meeting.  The consensus of the board was to not send a representative. NRECA asked its member co-ops to communicate with legislators about the RURAL Act, which would protect co-ops’ tax-exempt status from unintended consequences of the 2017 Tax Cuts and Jobs Act.  The board asked Johnston to draft a letter for the board to send to legislators.  Johnston reported on the results of the quarterly member survey and comments from members regarding fees for certain methods of payment.  Johnston reported on his discussions with Mammoth. 

President Hauck recessed the meeting at 9:22 a.m. and reconvened at 9:30 a.m.

 

Discussion/Action Item A: Level 2 EV/Time of Use Tariff

Rob Taylor presented information regarding a proposed EV program.  He requested authority to design an optional TOU rate, implementing Tri-State’s related rebate program, and to authorize purchase of an EV vehicle as part of the EV program, if finally approved. 

MOTION: It was properly moved and seconded to direct staff to design an optional TOU rate, implementing Tri-State’s related rebate program, and to authorize purchase of an EV vehicle as part of the EV program, if finally approved.  The motion passed unanimously.

 

Discussion/Action Item B: Board Policy A-7 Selection of Independent Auditor

The Board reviewed Policy A-7 Selection of Independent Auditor. 

MOTION: It was properly moved and seconded to revise the policy to change “his” to “his/her” in Section II.A.3. and to approve the policy as revised.  The motion passed unanimously.

 

Discussion/Action Item C: Board Policy D-8 Contested Director Elections

President Hauck tabled consideration of Policy D-8. 

 

Discussion/Action Item D: Tariff 201 Rate Classification and Assignment-Section 202.7

Discussion related to the August MPEI Board of Directors meeting revealed a typo in the minutes. 

MOTION: It was properly moved and seconded to revise the August 15, 2019 minutes of the MPEI Board of Directors to change all references in Action Item C to “Section 202.7” to “Section 202.07” and to approve the minutes as revised.  The motion passed unanimously.

 

Discussion/Action Item E & F: 2020 Budget and 10-year Forecast

Stacie Dellamano reviewed MPEI’s 10-year forecast.  She presented the proposed 2020 MPEI budget.  Discussion followed. 

MOTION: It was properly moved and seconded to approve the 2020 operations and capital budgets as presented.  The motion passed unanimously.

 

Discussion/Action Item G:  Mountain Parks Educational Fund

Rob Taylor reported on his discussions with West Grand and East Grand schools regarding purchasing an EV bus.   

 

Discussion/Action Item H:  2020 MPEI Annual Members’ Meeting

MOTION: It was properly moved and seconded to hold the 2020 MPEI members’ meeting and election of directors on May 9, 2020 at 9:15 a.m. at the Granby headquarters.  The motion passed unanimously.

President Hauck recessed the meeting at 11:27 and reconvened at 11:35 a.m.

 

Executive Session

MOTION: It was properly moved, seconded, and carried to go into executive session to receive attorney-client privileged advice regarding tariffs, power supply, and to receive confidential testimony regarding a confidential business opportunity with the following in attendance: All directors present at the meeting, Mark Johnston, Stacie Dellamano, Scott Simmons, and Attorney Williamson.

Power supply was not discussed during this executive session.    

MOTION:  It was properly moved, seconded, and carried to exit executive session.

President Hauck recessed the meeting at 12:01 p.m. for lunch and reconvened at 12:56 p.m.

MOTION: It was properly moved, seconded, and carried to go into executive session to receive attorney-client privileged advice regarding power supply with the following in attendance: Jeff Hauck, Justin Fosha, Liz McIntyre, Kristen Taddonio, Mark Johnston, Rob Taylor, Stacie Dellamano, and Attorney Williamson. Carl Trick did not attend the executive session.

MOTION:  It was properly moved, seconded, and carried to exit executive session.

Carl Trick re-entered the meeting. 

 

Engineering Report

The Engineering Report as prepared by Simmons was reviewed. 

 

Finance Report

The Finance Report as prepared by Dellamano was reviewed.  She presented August financials.  She presented August financials for the Charitable Trust, the Educational Fund, and the Green Power Fund. 

 

Operations & Safety Report

The Operations Report and Safety Report as prepared by Trostel was reviewed. 

Trostel presented the Safety Report.  There were no lost-time accidents. Trostel reported on a non-injury incident.

MOTION: It was properly moved, seconded, and carried to accept the Safety Report.

 

Information Technology Report

The Information Technology Report as prepared by Palmer was reviewed.  Palmer reported that MPEI is PCI compliant. 

 

Human Resources and Administration Report

The Human Resources and Administration Report as prepared by Jessica Rahn was reviewed.  She reported that a lineman resigned. 

 

Member Relations and Communications Report

The Member Relations and Communications Report as prepared by Taylor was reviewed. 

 

Bills for Payment

The Board reviewed the list of cash disbursements for September 2019.

 

Board Open Forum & Associated Board Reports

Director Trick reported on his attendance at the regular meeting of the Tri-State Generation and Transmission Board of Directors. Tri-State’s FERC filing was rejected without prejudice.  The Tri-State CEO met with former Governor Bill Ritter.  The credit agencies informed Tri-State that they will put a negative credit watch on Tri-State. 

Mark Johnston reported on his attendance at the Tri-State contract committee meeting.  The committee received proposals regarding partial requirements contract options.  The committee voted to move forward with the option recommended by Tri-State staff.  The committee also voted to recommend an amendment that would allow members to install community solar up to 2MW, or 2% of the member’s load, in addition to the existing 5% self-generation allowance. 

 

Old Business

None.

 

New Business

None.

 

The Meeting adjourned at 2:50 p.m.

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