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September Board Meeting

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors

Walden, Colorado

September 19, 2019

8:00 A.M.

 

Attendance

Present: Jeff Hauck, Richard Zieff, Carl Trick, Justin Fosha, Liz McIntyre, Kristen Taddonio, Mark Volt, Rich Trostel, Scott Simmons, Stacie Dellamano, Joe Palmer, Rob Taylor, Jessica Rahn, and Levi Williamson. 

 

Call to Order

President Jeff Hauck called the meeting to order at 8:01 a.m.

 

Determination of Quorum

A quorum was declared.

 

Public Comment

Steve Reeder addressed the Board.  Reeder is developing a multi-tenant residential building.  He asked the Board to waive the service availability fee for each unit and charge just one fee for the entire building.

Reeder exited the meeting.

 

Minutes

The Board reviewed the meeting minutes from the August 15, 2019 meeting. 

MOTION: It was properly moved and seconded to approve the minutes of the August 15, 2019 meeting as presented.  The motion passed unanimously.

 

Executive Session

MOTION: It was properly moved, seconded, and carried to go into executive session to receive confidential testimony regarding personnel matters and to receive attorney-client privileged advice regarding director fiduciary duties and the MPEI 401(k) plan with the following in attendance: All directors present at the meeting, Jessica Rahn, and Attorney Williamson. Rahn exited the meeting prior to any discussion of director fiduciary duties and re-entered the meeting for discussion related to personnel and 401(k). 

MOTION:  It was properly moved, seconded, and carried to exit executive session.

 

Attorney Summary Fees Report

Attorney Williamson reported that he had e-mailed his fees summary report to the board prior to the meeting.

 

Manager’s Report

The General Manager’s Report as prepared by Johnston was reviewed.  Scott Simmons reported on the status of the solar projects, the fiber backbone project and the negotiations with NCWCD regarding fiber. 

 

Discussion/Action Item A: Steve Reeder Request

The Board discussed Reeder’s request and service availability charges for multi-tenant buildings. 

MOTION: It was properly moved and seconded to direct staff to evaluate the impact of multi-tenant buildings on revenue in the next cost of service study.  The motion passed unanimously.

 

Discussion/Action Item B: Board Policy A-5 Assets of the Cooperative

The Board reviewed Policy A-5 Assets of the Cooperative. 

MOTION: It was properly moved and seconded to revise the policy to change “all-requirements” to “wholesale” in Section II.B.1.c. and to approve the policy as revised.  The motion passed unanimously.

 

Discussion/Action Item C: Board Policy A-6 Selection of Attorney, Duties and Compensation

The Board reviewed Board Policy A-6 Selection of Attorney, Duties and Compensation.

MOTION: It was properly moved and seconded to approve the policy as presented.  The motion passed unanimously.

 

Discussion/Action Item D: 401(k) Plan

Discussion of the 401(k) plan was tabled. 

 

Discussion/Action Item E: Retention and Recruitment Proposal; NRECA 2020 Benefits Renewal Information

Jessica Rahn presented the proposed Recruitment and Retention Plan.  The Board discussed the potential benefits of the plan and the cost of the plan. 

MOTION: It was properly moved and seconded to approve the plan as presented.  The motion passed unanimously.

Rahn presented the proposed medical benefits for 2020. 

MOTION: It was properly moved and seconded to approve the benefits as presented.  The motion passed unanimously.

 

Discussion/Action Item F:  Mountain Parks Educational Fund

Rob Taylor reported regarding a grant available for electric buses and regarding his discussions with Tri-State regarding Tri-State funding for pilot energy efficiency projects.  The MPEI Board previously approved $150,000 toward one electric bus.  Both East Grand and West Grand are now interested in partnering with MPEI to purchase electric buses. Taylor requested a total of $200,000 toward the purchase of two electric buses.  The Board discussed the possibility of implementing “vehicle to grid” with at least one of the buses.  Taylor estimated a cost of $50,000 to implement “vehicle to grid.” 

MOTION: It was properly moved and seconded to authorize a total of $250,000 for purchase of two electric buses and to implement “vehicle to grid” with one or both buses.  The motion passed unanimously.

Stacie Dellamano presented a request from Rich Trostel for $2,600 for an MPEI intern’s lineman school tuition. 

MOTION: It was properly moved and seconded to approve the request for $2,600.  The motion passed unanimously.

Walden Mayor, Jim Dustin, and Jackson County Commissioner, Cody Corkle, entered the meeting.

President Hauck recessed the meeting at 12:07 p.m. for lunch and reconvened at 12:55 p.m.

 

Engineering Report

The Engineering Report as prepared by Simmons was reviewed. 

 

Operations & Safety Report

The Operations Report and Safety Report as prepared by Trostel was reviewed. 

Trostel presented the Safety Report.  There were no lost-time accidents. Trostel reported on near misses and a non-injury incident.

MOTION: It was properly moved, seconded, and carried to accept the Safety Report.

Dustin and Corkle left the meeting. 

 

Finance Report

The Finance Report as prepared by Dellamano was reviewed.  She presented July financials.  Residential sales are up 8.91% over 2018.  She presented July financials for the Charitable Trust, the Educational Fund, and the Green Power Fund. 

 

MOTION: It was properly moved, seconded, and carried to go into executive session to receive confidential testimony regarding confidential member information with the following in attendance: All directors and staff present at the meeting and Attorney Williamson.

 

MOTION:  It was properly moved, seconded, and carried to exit executive session.

Dellamano presented the 2018 CFC KRTA. 

 

MOTION: It was properly moved, seconded, and carried to go into executive session to receive attorney-client privileged advice regarding MPEI infrastructure with the following in attendance: All directors and staff present at the meeting and Attorney Williamson.

 

MOTION:  It was properly moved, seconded, and carried to exit executive session.

Dellamano reported on high level matters for the 2020 budget.  She reported on the NISC billing conversion. 

 

Information Technology Report

The Information Technology Report as prepared by Palmer was reviewed.  Palmer reported on PCI compliance matters. 

 

Human Resources and Administration Report

The Human Resources and Administration Report as prepared by Jessica Rahn was reviewed.  East and West Grand school districts received a grant to implement a program to help prepare students for the workforce.  Rahn will help the schools implement the program. 

 

Member Relations and Communications Report

The Member Relations and Communications Report as prepared by Taylor was reviewed.  He reported on the status of MPEI’s RESP loan and the NISC conversion. 

 

Bills for Payment

The Board reviewed the list of cash disbursements for August 2019.

 

Board Open Forum & Associated Board Reports

Director McIntyre reported on her attendance at the meetings of the Green Power Fund. 

Director Zieff reported that there was no Western United meeting this month.

Director Trick reported on his attendance at the regular meeting of the Tri-State Generation and Transmission Board of Directors. Tri-State sent 10 linemen to California to help with fire mitigation.  Tri-State will join the Southwest Power Pool’s Western Energy Imbalance Service market.  Tri-State will not have a rate increase in 2020. 

 

MOTION: It was properly moved, seconded, and carried to go into executive session to receive confidential pricing information with the following in attendance: All directors and staff present at the meeting and Attorney Williamson.

 

MOTION:  It was properly moved, seconded, and carried to exit executive session.

Director Hauck reported on his attendance at the regular meeting of the CREA Board of Directors.  CREA met with state legislator Jeff Hanson. 

 

Old Business

None.

 

New Business

None.

 

The Meeting adjourned at 3:07 p.m.

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