MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
Granby, Colorado
April 11, 2024
8:00 A.M.
Attendance
Present: Liz McIntyre, Justin Fosha, Ty Wattenberg, Cray Healy, Ryan Zorn, Mark Volt, Virginia Harman, Adam Paulson, Angie Wallace, Aaron Street, Joe Palmer, Emily Meek, Jodi King, and Attorney Levi Williamson attended in person. Michael Sjobakken attended virtually. Sue Henderson was not present.
Call to Order
President Liz McIntyre called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Public Comment
There was no public comment.
Revised Agenda
The board reviewed and discussed the revised agenda.
MOTION: It was properly moved, seconded, and carried to approve the revised agenda as presented.
CONSENT AGENDA
The Consent Agenda contained the following items:
Minutes of March 14, 2024, Meeting of the Board of Directors
Bills for Payment
MOTION: It was properly moved, seconded, and carried to approve the Consent Agenda with the exception of the minutes.
The board discussed minutes and how documentation of board meetings is taken. It was proposed to revise the minutes as discussed.
MOTION: It was properly moved, seconded, and carried to revise the minutes as discussed.
New Business
Auditor Report
Randy Robbins with Bolinger, Segars, Gilbert & Moss, L.L.P., presented the 2023 audit report to the board.
MOTION: It was properly moved, seconded, and carried to go into executive session for consideration of the audit. All directors present at the meeting, Attorney Williamson, and Randy Robbins were present for the entire executive session.
MOTION: It was properly moved, seconded, and carried to exit executive session.
Randy Robbins exited the meeting.
President McIntyre recessed the meeting at 9:15 a.m. and reconvened the meeting at 9:22 a.m.
MOTION: It was properly moved, seconded, and carried to go into executive session for discussion regarding the 20-year financial forecast, general manager review, employee matters, legal matters, power supply and general manager report. All directors, managers, Attorney Levi Williamson, and Jodi King were present for the 20-year financial forecast, power supply and general manager report. Attorney Williamson left the meeting for FERC updates and employee matters. Angie Wallace was present for a portion of the discussion regarding employee matters.
MOTION: It was properly moved, seconded, and carried to exit executive session.
President McIntyre recessed the meeting at 11:58 a.m. and reconvened the meeting at 12:10 p.m.
Sue Henderson joined the meeting.
March 14 Board Meeting Minutes
The board reviewed the revised minutes of the March 14, 2024, meeting of the MPE Board of Directors.
MOTION: It was properly moved, seconded, and carried to approve the minutes as presented.
Annual Meeting Update
Aaron Street presented an update of the status of the upcoming annual meeting and agenda.
Action Items
Acceptance of Audit Report
Virginia Harman led discussion regarding approval of the 2023 Audit Report. She presented the 2023 Audit Report as revised by the auditor.
MOTION: It was properly moved, seconded, and carried to approve the 2023 Audit Report.
2024 Construction Work Plan
Adam Paulson discussed that based on receiving grant funding from FEMA and changing the scope of work to include projects within the grant that a budget amendment is needed to proceed with the work.
MOTION: It was properly moved, seconded, and carried to approve the budget amendment as presented.
Scholarship Award Approval
Aaron Street presented the scholarship awards and process the committee used to review and award the scholarship awards.
MOTION: It was properly moved, seconded, and carried to approve the scholarship award recommendations as presented.
Policy A1
Aaron Street reported that Policy A1 is covered in Policy C2. It was recommended to delete Policy A1.
MOTION: It was properly moved, seconded, and carried to delete Policy A1 as presented.
Policy C4
Aaron Street reported that Policy C4 was revised to align with the recently changed scholarship program at the December 2023 Board of Directors meeting.
MOTION: It was properly moved, seconded, and carried to approve Policy C4 as presented.
Policy D6, Policy D7, and Policy D11
Virginia Harman presented the proposed changes to Policy D6 that incorporate pieces of Policy D7 and D11 and proposes to delete both Policy D7 and D11. No questions were asked.
MOTION: It was properly moved, seconded, and carried to approve Policy D6 as presented.
MOTION: It was properly moved, seconded, and carried to delete Policy D7 and D11 as presented.
Director Fosha left the meeting at 12:45 p.m.
Operations Report
Adam Paulson presented the Operations Report. Paulson informed the board of the challenges that linemen face during mud season and the problems that come up. Paulson further reported on wind and outages.
Engineering Report
Sue Henderson presented the Engineering Report. Henderson reported that applications for the season are starting to pick up. Engineering continues to work with The Town of Winter Park on their requirements. Henderson further reported that with all the new services, system wattage continues to increase.
Finance Report
Emily Meek presented the Finance Report. Meek reported there are variances to the budget due to expenses throughout 2024 that were realized in a single month. Meek reported that the construction remodel in the board room is under way and that all painting of walls and hallways has been completed.
Information Technology (IT) Report
Joe Palmer presented the IT Report. Palmer reported on his attendance at the Tantalus user conference and the new products they will be offering, with the focus being on small utilities and good power quality management. Palmer continued to report that MPE is making changes to the backup system using NISC, which significantly reduces MPE’s cost of testing internally. NISC will test MPE’s system twice a year to ensure the data is good. Palmer presented cyber security training to the board.
Human Resources, Safety, and Administration Report
Angie Wallace presented the Human Resources and Administration Report. She provided an update on staffing and MPE is currently fully staffed. Wallace reported that the safety committee meetings will resume. She presented the Safety Report. There were no lost time accidents in March.
Member Relations and Communications Report
Aaron Street presented the Member Relations and Communications Report. Street reported that the “Plugged In” newsletter is doing well. A discussion took place on how to handle outage notifications to members. Street also reported that grants are moving along and going well.
Board Open Forum, Committee Reports, Association Reports, and Upcoming Events
No committee reports.
Cray Healy reported that CREA had a workshop on March 28, 2024, that went over the IRA Direct Pay program. Healy also reported on the CAVE program through NRECA.
Mark Volt reported that there is a Western United meeting on April 24, 2024.
Old Business
There was no old business to discuss.
Emergency Business
No emergency business.
The meeting adjourned at 1:55 p.m.