MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
Granby, Colorado
February 13, 2025
8:00 A.M.
Attendance
Present: Liz McIntyre, Ty Wattenberg, Mark Volt, Ryan Zorn, Mike Sjobakken, Cray Healy, Justin Fosha, Aaron Street, Sue Henderson, Virginia Harman, Joe Palmer, Adam Paulson, Angie Wallace, Bethany Fichter, Jodi King, and Attorney Levi Williamson attended in person.
Call to Order
President Liz McIntyre called the meeting to order at 8:00 a.m.
Determination of Quorum
A quorum was declared.
Public Comment
No member comments.
CONSENT AGENDA
The Consent Agenda contained the following items:
Minutes of January 09, 2025, Meeting of the Board of Directors
Bills for Payment
MOTION: It was properly moved, seconded, and carried to approve the Consent Agenda as presented.
Operations Report
Adam Paulson presented the Operations Report. Paulson reported that there will be a RESAP unannounced safety audit in 2025, and MPE will be conducting mock RESAPs to prepare. Operations continues to work on RFP’s for projects and have received 7 proposals for Grid Hardening. Paulson highlighted a report from Osmose and the joint-use violations throughout MPE’s service territory that will be worked on over the next two years along with other joint-use utilities.
Engineering Report
Sue Henderson presented the Engineering Report. Henderson reported that Engineering has been updating load sheets and have done year-end reviews to assess internal processes and make improvements. Henderson reported that metering was successfully switched to Guzman.
Finance Report
Information Technology (IT) Report
Joe Palmer presented the IT Report. Palmer reported that the mobile radio upgrade will be taking place in February. Palmer further reported that he will be attending a conference in March where he will participate in a discussion panel on cyber security. Palmer presented an IT video.
Human Resources, Safety, and Administration Report
Angie Wallace presented the Human Resources and Administration Report. Wallace reported that MPE currently has the following open positions: Staking Technician, Journeyman Lineman, and Chief Financial Officer. The Troubleman Lineman in Walden will be starting soon. Wallace further reported that our Safety Coordinator has been working with Yampa Valley Electric Association’s Safety Coordinator to conduct a mock RESAP.
Member Relations and Communications Report
Aaron Street presented the Member Relations and Communications Report. Street provided an update on the Grants Tracking Sheet. Street continued to report that members are able to contribute more money towards Operation Roundup using the online form on MPE’s website. Street provided an update on the Smile Box program in Jackson County.
Attorney Report
Attorney Levi Williamson referred to the written report.
Manager’s Report
Manager Harman referred to her report, provided a legislative update. Harman recommended that MPE donate a truck that is beyond its useful life to MPE and a value of less than $2K to the Grand Wildfire Council.
MOTION: It was properly moved, seconded, and carried to authorize Virginia Harman to donate the truck to the Grand Wildfire Council.
President McIntyre recessed the meeting at 9:46 a.m. and reconvened the meeting at 9:59 a.m.
Action Items
Authorize Audit Committee
President Liz McIntyre led the discussion regarding the 2025 audit committee.
MOTION: It was properly moved, seconded, and carried to appoint the Board of Directors as the audit committee.
2024 Write-off
Bethany Fichter presented the 2024 write-off and asked the Board to approve up to a $45,324.59 write-off. Discussion took place.
MOTION: It was properly moved, seconded, and carried to approve the 2024 write-off for up to $45,324.59.
Budget Amendment
Virginia Harmen presented a budget amendment for a membership in WSPP. Discussion took place.
MOTION: It was properly moved, seconded, and carried to approve the budget amendment as presented.
Appoint 2025 Election Supervisory Committee
Aaron Street presented a list of members for appointment to the 2025 Election Supervisory Committee. Discussion took place.
MOTION: It was properly moved, seconded, and carried to appoint the 2025 Election Supervisory Committee as presented.
Establish a Record Date for Determination of Members Eligible to Vote at Annual Meeting, Including Election of Directors
Aaron Street and Attorney Williamson recommended establishing March 17, 2025 as the record date for determination of members eligible to vote at the 2025 MPE Annual Meeting, including election of directors. This coincides with the record date for determination of members entitled to notice of the annual meeting, which is set by the MPE bylaws. Discussion took place.
MOTION: It was properly moved, seconded, and carried to establish March 17, 2025, as the date of record for determining members entitled to vote at the Annual Meeting of members on April 26, 2025.
Authorize Use of Mail-in Ballots
Aaron Street requested authorization to use mail-in ballots in the event of a contested Director election. Discussion took place.
MOTION: It was properly moved, seconded, and carried to authorize the use of mail-in ballots.
Board Open Forum, Committee Reports, Association Reports
The Member Relations Committee met and discussed the upcoming annual meeting and Policy C-4.
Ryan Zorn reported on the CREA Annual Meeting. Zorn reported that establishment of non-coop associated level membership for CREA was approved. The CREA Board of Directors continues to discuss CREA’s headquarters and moving to a more desirable location. CREA’s director summer school will be August 1 – 3, 2025.
Mark Volt reported that Western United had a good year in 2024.Volt continued to report that substitution parts are like-to-like.
Ryan Zorn attended the Western United Annual Meeting and reported on direct ship versus no direct shipping on parts.
Upcoming Events
There were no upcoming events to discuss.
Old Business
Deferred Revenue
Virginia Harman presented the deferred revenue and explained that MPE has the option to defer up to $1M of 2024 revenue. Discussion took place.
MOTION: It was properly moved, seconded, and carried to authorize deferral of up to $1M of 2024 revenue.
Sue Henderson, Jodi King, Bethany Fichter, Adam Paulson, Joe Palmer, Aaron Street and Angie Wallace left the meeting.
Jim Heneghan, CalMesa Consulting, joined the meeting via teleconference.
Executive Session
MOTION: It was properly moved, seconded, and carried to go into executive session at 11:08 a.m. for confidential discussion regarding power supply, legal, and employee matters. Jim Heneghan, attorney Ashley Wald, Virginia Harman, and the Board of Directors were present for discussion regarding power supply. Harman, the Board of Directors, and Attorney Williamson were present for discussion of legal matters.
MOTION: It was properly moved, seconded, and carried to exit executive session.
MOTION: It was properly moved, seconded, and carried to approve Resolution 25-001 as recommended in executive session.
Virgina Harman presented revised Policy C-4 for approval.
MOTION: It was properly moved, seconded, and carried to approve Policy C-4 as presented.
President McIntyre recessed the meeting at 12:25 p.m. and reconvened the meeting at 12:55 p.m.
MOTION: It was properly moved, seconded, and carried to go into executive session for legal advice regarding member requests and employee matters. Megan Moore-Kemp, Aaron Street, Virginia Harman, Attorney Williamson, and the Board of Directors were present for discussion regarding the member requests. The Board of Directors, minus Director Sjobakken, was present for discussion of employee matters.
MOTION: It was properly moved, seconded, and carried to exit executive session.
The meeting adjourned at 3:05 p.m.