September 2021 Board Minutes

MOUNTAIN PARKS ELECTRIC, INC.

Regular Meeting of the Board of Directors Walden Colorado

September 16th, 2021

9:00 A.M.

Attendance

Present:, Jeff Hauck, Carl Trick, Richard Zieff, Mark Volt, Liz McIntyre, Kristen Taddonio, Justin Fosha, Mark Johnston, Joe Palmer, Michelle Kloss, Rob Taylor, Donn Finn, Jessica Rahn, Stacie Dellamano Scott Simmons and Levi Williamson all in person

Call to Order

President Jeff Hauck called the meeting to order at 9:00 a.m.

Determination of Quorum

A quorum was declared.

Minutes

Minutes were reviewed by the board. Request to add Scott Simmons in attendance as well as add “amended” in front of Fiber contract in section H as well as add “power supply” in front of exclusivity agreement in the managers’ report and change the date on the minutes to August 12th. MOTION: It was properly moved, seconded, and carried to approve minutes from August with the above changes.

Attorney Summary Fees Report

Attorney Williamson didn’t have anything for open session, no questions were asked by the board.

Public Comment

No public comment

Manager’s Report

Community Solar pricing was ready with added assurances, however with new laws about solar panels from China new sources needed to be looked at and new numbers will be available on Friday.
- Rural energy for America grant may be able to help with these projects. Grants available up to $500,000. Cindy Chadwick would be happy to discuss this with MPEI.
Fiber Backbone completed survey, make ready work completed and backbone will hopefully start this week. Estimate 5-6 weeks for completion of phase 1.
Winter Park Land – After with Town of Winter Park and Headwaters Trail Alliance and Vasquez Neighbors the town didn’t make any indication of having money for an offer at this time, however if the offers fall through they may potentially make a much smaller offer. At this time the buyers have until next week to complete the offer, and there are others interested in making one as well. Closing at this time will be on September 29th.
FERC Settlement – Oct 4th next settlement conference. Tri-State sent response. May have discussion in executive session regarding this.
Whiskey Hill ribbon cutting will be at 3:30 today, with brews brats and megawatts celebration at Walden office afterwards.
There may be an increase in our CCL magazine as CREA is looking at changes to the cost structure. Team is looking at ways to reduce the increase in cost.

Safety Report

The Safety Report as prepared by Safety Coordinator Lee was reviewed. Incident discussed. More field visits will be happening by safety team. MOTION: It was properly moved, seconded, and carried to approve safety report.

Discussion/Action Item A: Review 2020 990 Distribution

Numbers are good and ready to be filed. Page 2 new mission statement needs to be added. Directors need to keep track of their hours better for the report

Discussion/Action Item B: A-1 Education Fund

A period needs to be added to Section II. MOTION: It was properly moved, seconded, and carried to approve A-1 with the above amendment.

Discussion/Action Item C: A-2 Charitable Trust Documents

Directors would like these documents to be added to Call to Order. MOTION: It was properly moved, seconded, and carried to approve A-2.

Discussion/Action Item D: Review Company Benefits

Moved to Executive Session.

Discussion/Action Item E: Ratify Amendment to the Fiber Construction Contract with ADB

Moved to October’s meeting.

Discussion/Action Item F: Ratify CFC Delegate

Discussion/Action Item G: Ratify CFC Elections District 7

Discussion/Action Item H: NRECA Delegates

MOTION: It was properly moved, seconded, and carried to approve Items F, G, and H.

Discussion/Action Item I: E-4 Deferred Compensation Plan

MOTION: It was properly moved, seconded, and carried to approve.

Discussion/Action Item J: E-5 Temporary Housing Policy

Discussion of keeping housing available for all employees not just new. Directors didn’t want supervisory employees being able to get this. Re-worded so that new or relocating employees or employees experiencing a hardship would be eligible. MOTION: It was properly moved, seconded, and carried to approve this policy with Levi’s amendment.

Discussion/Action Item K: Child Care Community Partnership Opportunities

Katy Hale from Grand Beginnings has some opportunities for Mountain Parks Electric to help through the Educational fund. 14 employees have children of child care age. Jessica is attending webinar regarding grant opportunity.

Discussion/Action Item L: NRECA Resolutions and T-S FERC Filing

NRECA is trying to get it to pass as is. This will be discussed in executive session.

All managers’ reports were reviewed.

Williams Fork will have to figure out wheeling charges

There is no deferral of revenue scheduled for this year.

There are two open spots on the Charitable Trust Board. Kristen recommended asking Peggy Smith to be on the board.

Solar Farms can see capacity factor, need to meet certain thresholds will add for each year. Mountain Parks Electric has saved over a half a million dollars with the new law. Insurance covers property with loss and some business continuity however may not cover loss of production.

Bills for Payment

It was asked who our dental insurance is, which is Guardian.

Board Open Forum

Western United

Record breaking month for Western United. They are still trying to get their St. George Utah Site built.

Green Power

More rebates approved. Discussion on how to make the community solar project happen.

Weatherization energy outreach.

FEMA

Hazard Mitigation plan, Don is on the committee to put this together. State wants to make it easier for us to get money more readily together. CREA spearheaded this.

Tri-State

Last week formula rate discussion. They now have a new format for board meetings. Stranded asset language supposed to come out September 9th. Clean air standard not possible for supply chain. La Plata is the next to adopt new co-op model Empower which is on bill financing similar to electrify everything.

CREA

Meeting went well. Scott and Don did a great job with their presentation

Emergency Business

None reported

Old Business