MOUNTAIN PARKS ELECTRIC, INC.
Regular Meeting of the Board of Directors
Granby, Colorado
December 14, 2023
8:00 A.M.
Attendance
Present: Liz McIntyre, Mark Volt, Ryan Zorn, Justin Fosha, Ty Wattenberg, Cray Healy, Michael Sjobakken, Virginia Harman, Adam Paulson, Angie Wallace, Emily Meek, Joe Palmer, Aaron Street, and Jodi King attended in person. Attorney Levi Williamson attended virtually.
Call to Order
President Liz McIntyre called the meeting to order at 8:03 a.m.
Determination of Quorum
A quorum was declared.
Public Comment
Scott Ledin, Matt Stephens, and Cody Wilkins with Fraser Valley Recreation addressed the board regarding a restoration and add-on project for the recreation center in early 2024 and the Electrify Everything Program.
Daniela Gosselova, Granby resident, addressed the board about sponsorships.
Ledin, Stephens, Wilkins, and Gosselova left the meeting at 8:29 a.m.
CONSENT AGENDA
The Consent Agenda contained the following items:
Minutes of November 09, 2023, Meeting of Board of Directors
Bills for Payment
MOTION: It was properly moved, seconded, and carried to approve the Consent Agenda as presented.
Attorney Report
Attorney Levi Williamson referred to his summary written report. He did not have anything else to report. There were no questions for Attorney Levi Williamson.
Manager’s Report
Manager Harman referred to her written report. Harman did not have anything else to report. There were no questions for Manager Harman.
New Business
RESP Update
Levi Williamson updated on the status of the RESP loan. The paperwork is being finalized and documents should be ready for the January meeting.
Committee Policy Review Plan
Jodi King presented an outline of the policies each committee will review and the process that will be used to review, make changes, and be approved by the board moving forward.
Financial Reporting Review
The financial reporting review was tabled for discussion during Executive Session.
Action Items
Approval of Tariff Section 2
Virginia Harman led the discussion around MPEI Tariff Section 2 and the changes to rates that were approved in the August 10, 2023, board meeting. Public notification was done accordingly and talking points have been sent out.
MOTION: It was properly moved, seconded, and carried to approve the Tariff Section 2 as presented.
Policy B5
Emily Meek presented revised Board Policy B5 with minor formatting changes. The policy was previously approved at the August 10, 2023, board meeting. Liz McIntyre suggested adding “and operating” after “expenditures for capital” in section II.F.
MOTION: It was properly moved, seconded, and carried to approve Policy B5 as presented with the additional revision suggested by McIntyre.
Policy D4
Virginia Harman presented revised Policy D4.
MOTION: It was properly moved, seconded, and carried to approve Policy D4 as presented.
Policy A6
Virginia Harman presented revised Policy A6. It was recommended to add “and subsidiaries” to section II.C.1.
MOTION: It was properly moved, seconded, and carried to approve Policy A6 with the recommended change to II.C.1.
Policy A7
Emily Meek presented Policy A7 and discussed similar language between Policy B3 and A7, and the changes made to A7 for consistency. It was discussed that Policies B3 and A7 should be reviewed on the same schedule moving forward.
MOTION: It was properly moved, seconded, and carried to approve Policy A7 as presented.
Policy B12
Emily Meek presented Policy B12.
MOTION: It was properly moved, seconded, and carried to approve Policy B12 as presented.
President McIntyre recessed the meeting at 9:34 a.m. and reconvened the meeting at 9:44 a.m.
Scholarship Program
Virginia Harman presented an overview of the status of MPEI’s scholarship program and discussion took place.
There was no action taken.
Operations and Engineering Report
Adam Paulson presented the Operations and Engineering Report. Paulson reported a mild fall allowed MPEI to complete a large amount of digging projects. Paulson reported there was an outage in Walden due to mismarked locates that affected 2,734 meters.
Finance Report
Emily Meek presented the Finance Report. Meek reported that, as of October 2023, MPEI’s margins are approximately 54% off budget. Most of the difference is in revenue and cost of power. Meek reported that she expects to make that up in December and that margins will be better than budget by year end.
Information Technology (IT) Report
Joe Palmer presented the IT Report. Palmer reported that MPEI has a live connection of fiber in Walden. Wes MacCachran and Diane Hanick have been working on a new expense reporting process for board members and presented it to the board. Testing should be ready in January.
Human Resources, Safety, and Administration Report
Angie Wallace presented the Human Resources and Administration Report. She provided an update on staffing and filling open positions. She presented the Safety Report. There were no lost time accidents in November.
Member Relations and Communications Report
Aaron Street presented the Member Relations and Communications Report. Street reported on an upcoming open house in Walden and 5th Quarter Basketball events in January.
Board Open Forum, Association Reports, and Upcoming Events
Cray Healy reported on the CREA joint board and manager’s meeting. MPEI is participating in the Light Up Navajo project.
Mark Volt will be attending the Western United Annual Meeting on February 2, 2024.
The NRECA Annual Meeting and Director Election is January 31 – February 2, 2024.
MOTION: It was properly moved, seconded, and carried to appoint Cray Healy delegate, and Mark Volt as alternate, to the NRECA Annual Meeting and Director Election.
There were no board comments.
Old Business
Executive Session
MOTION: It was properly moved, seconded, and carried to go into executive session at 11:22 a.m. to discuss power supply, confidential discussion regarding contract performance, and employee matters. All directors present at the meeting were present for the entire executive session. Adam Paulson was present for the discussion regarding contract performance. Virginia Harman was present for the discussion regarding contract performance and power supply. Attorney Williamson was present for the discussion regarding contract performance.
Attorney Williamson left the meeting.
MOTION: It was properly moved, seconded, and carried to exit executive session.
Emergency Business
No emergency business.
The meeting adjourned at 2:38 p.m.